C Ensure that the inventory of supplies, equipment, and banner owned by Eliot Institute are picked up from storage and delivered to the conference grounds on the first day. This may require two people, so prior to camp line up a volunteer to help.

C Arrange for the prominent display of the Eliot banners throughout the conference.

C Ensure that the first-aid kit is prominently located in the Inn Lobby for use by campers, and is equipped with the following:

Arrange for the return and storage of equipment and supplies after their use and ensures that all supplies and equipment belonging to Eliot Institute are accounted for, re-inventoried and returned to the Eliot storage area at the end of the conference. Those most likely returning supplies will be: Children’s Program Director; Youth Advisor; Music Coordinator; Worship Coordinator; Costume Parade Coordinator. Programs using supplies are responsible for bringing the boxes back to the Colman Tables and doing an inventory of what is being returned. The Voc will then reload the closet at the end of camp.

Check with the Registrar to include volunteer tasks you would like included on the Mail-Back form that is sent with invoices. S/He can provide you with a copy.

Following the daily schedule, make sure the equipment needed for various venues is available, chairs set-up, clean-up crews arranged as necessary.

Arrange for campfire each evening at fireside (unless fire ban is in effect).

Arrange for a collection to be taken during meals on the last day, as a gratuity for Facility Staff, and deliver it to the Facility Director.

Attend staff meetings convened by the Dean prior to and during the conference.

Maintain the Venues assignment sheet to organization location and leader for the events. Using this form will help you to keep track of when events will occur, who is responsible and to keep from double booking where necessary. The VOC must keep this form with him/herself to control activities. It is not intended as a “sign-up” sheet.

Assemble a list of all volunteer positions required, ie: campfire, first-aid, evening events (To tell the truth, etc.), bell ringers, dance on last evening, talent show, costume parade, concert, newcomers welcoming event, registration helpers, people to say grace at meals and the like. Discuss your list with the Dean to make sure all positions are covered.

With the Dean, make sure the newsletter editor know events, times and locations as far in advance as possible.

Supervise bell ringing at 7:30 a.m. wake-up, 9 a.m. ingathering, call to worship in evening, etc. Meal bells are rung by the Seabeck kitchen staff. The ringing of bells after 8 p.m. is discouraged in respect for the Seabeck community.

To be sure all of these activities are accomplished, bring with you:

At the end of the conference, be sure to the inventory, etc. of supplies which is described in item #4, is accomplished.

Back to Eliot Jobs

C If you have not already applied to camp, do so immediately. When you receive your contract and Code of Ethics from the Registrar, sign them and return.

C Check inventory list (Dean should have) to see if you need to get any supplies for the First-Aid kit.

C Get a copy of the Mail-Back form the Registrar sends to campers with their invoices. Note any changes you would like to make (volunteer tasks you would like included or deleted). Return to Registrar by date s/he specified.

C Discuss with the Dean the special events that will be happening during the week. Assemble a list of all volunteer positions required, ie: campfire, first-aid, evening events (To tell the truth, etc.), bell ringers, dance on last evening, talent show, costume parade, concert, art show, tea dance, newcomers welcoming event, registration helpers, people to say grace at meals and the like.

C Read job descriptions for House Facilitators, Art Show Coordinator, Costume Parade Coordinator, and Talent Show Coordinator. If these events are going to be held at camp, get these positions filled as soon as possible - preferably before camp.

C Discuss with Dean items you would like included in the first camp newsletter - schedules, where to find First-Aid kits, etc. and where volunteers are needed.

C You may be asked to help the following people find volunteers before camp: Small Group Moderator; Boat Dock Coordinator; Music Coordinator; Worship Coordinator; etc.

C Bring the following supplies with you:

C Find someone to say grace at the first dinner and breakfast - perhaps the Worship Coordinator for one.

C Attend Camp Staff Meeting

C Ensure that the inventory of supplies, equipment, and banner owned by Eliot Institute are picked up from storage and delivered to the conference grounds on the first day. This may require two people, so prior to camp line up a volunteer to help.

C Arrange for the prominent display of the Eliot banners throughout the conference.

C Make a pitch for volunteers at the Orientation meeting. If you have not already done so, get the names of those medical personnel at camp who are willing to be First-Aid contacts.

C Ensure that the First-Aid Kit is prominently located in the Inn Lobby for use by campers, and is equipped with the following:

Find someone in each housing unit to act as a House Facilitator.

C Following the daily schedule, make sure the equipment needed for various venues is available, chairs set-up, clean-up crews arranged as necessary.

C Arrange for campfire each evening at fireside (unless fire ban is in effect).

C Arrange for a collection to be taken during meals on the last day, as a gratuity for Facility Staff, and deliver it to the Facility Director.

C Attend daily staff meetings

C Maintain the Venues assignment sheet to organization location and leader for the events. Using this form will help you to keep track of when events will occur, who is responsible and to keep from double booking where necessary. The VOC must keep this form with him/herself to control activities. It is not intended as a “sign-up” sheet.

C With the Dean, make sure the newsletter editor knows events, times and locations as far in advance as possible.

C Supervise bell ringing at 7:30 a.m. wake-up, 9 a.m. ingathering, call to worship in evening, etc. Meal bells are rung by the Seabeck kitchen staff. The ringing of bells after 8 p.m. is discouraged in respect for the Seabeck community.

C Maintain the bulletin boards and remind campers where volunteers are needed - in short announcements, via the newsletter and sign-up sheets.

C Arrange for the return and storage of equipment and supplies after their use and ensures that all supplies and equipment belonging to Eliot Institute are accounted for, re-inventoried and returned to the Eliot storage area at the end of the conference. Those most likely returning supplies will be: Children’s Program Director; Youth Advisor; Music Coordinator; Worship Coordinator; Costume Parade Coordinator. Programs using supplies are responsible for bringing the boxes back to the Colman Tables and doing an inventory of what is being returned. The Voc will then reload the closet at the end of camp.

C Write a brief report of what worked well and what could be improved. Ideas for future camps are always welcomed.