Seabeck Christian Conference Center
Policies and Procedures -- July, 2000
ARRANGEMENTS
- SEABECK CHRISTIAN CONFERENCE CENTER arrangements and AGREEMENT procedures
are to be handled by one representative of the group with SEABECK.
- A deposit of 20% of the total anticipated bill is required to reserve space
for a group. The deposit is credited to the final bill at the end of the event.
The deposit is seventy-five percent (75%) refundable up to sixty (60) days
prior to the scheduled start of the event and six (6) months for groups with
exclusive use of the facilities.
- Exclusive use of SEABECK requires a guarantee of 200, minimum per confernce
- exclusive use of grounds.
- Check-in and check-out times will be stated on the AGREEMENT and are determined
by the beginning and ending meals for which the group has agreed with SEABECK.
For use of the facilities earlier than the stated check-in and after the stated
check-out time a charge will be made of $2.00 per participant.
- SEABECK is not obligated to hold space, either housing or meeting areas,
for any group for which a signed AGREEMENT and deposit have not been received
by SEABECK.
- Conference groups handle their own registration and room assignments.
- A completed set of housing charts (floor plans of assigned units sent with
the AGREEMENT) are to be provided to SEABECK upon arrival.
- The registrar is to provide SEABECK with a roster listing the name(s), address,
housing assignment, and room number of each participant (or family) upon arrival
for use by SEABECK.
- Final payment is to be made by one check to SEABECK CHRISTIAN CONFERENCE
CENTER and is due at the close of the event. A balance forward is charged
1% per month on unpaid balances.
- All arrangements must be cleared in advance with SEABECK.
OFFICE ASSISTANCE
- The office is normally open from 8:00 A.M. to 6:30 P.M. when guests are
in residence. Guests needing assistance after the office is closed should
call (360) 830-5010 from pay phones at Pines, the Allen Lobby, or Colman Center.
Emergency assistance is available by dialing 911.
- Guests needing service, equipment, or with questions about SEABECK policies
should inquire at the office.
PLEASE....
- Guests are not to bring their pets to SEABECK for reasons of sanitation
and safety.
- Vehicles are to be driven only on roads and parked only in designated parking
areas.
- Skateboards, scooters, roller blades, and roller skates are not to be used
on the grounds.
- All bicyclists are encouraged to use helmets on the grounds.
- Adults should supervise young children on the rope swing and playground
equipment.
- Guests are requested to be mindful of the 10:00 P.M. to 7:00 A.M. quiet
hours on the grounds.
- Tipping of individual staff members is not permitted. SEABECK maintains
a staff appreciation fund to which donations will gladly be accepted. Contributions
to this fund are distributed among all employees.
FACILITIES
- Groups using more than one housing unit are to fill bed space available
in each unit before using another housing unit.
- Rates are based on double or more occupancy of rooms. An additional charge
of $10.00 per night (2000) and $15.00 per night (2001 and beyond) for single
occupancy of rooms designated double or more occupancy will be made.
- Housing will be held in proportion to guarantees given and may be adjusted
by SEABECK at the time of final declaration of numbers. Groups should not
take reservations for people exceeding the number of assigned beds until first
arranging for additional space.
- Furnishings, beds, and bedding are not to be moved or removed by guests
from housing units. A staff member will move any furnishings that may be required.
A charge will be made for unauthorized moving of furniture and bedding that
has to be returned.
- A sleeping room used for purposes other than occupancy of a participant
may be charged the prevailing rate minus meal costs.
- Guests are asked to strip their beds of sheets and pillow cases and place
them along with dirty towels next to the door of their room prior to breakfast
on the departing day. Guests may be asked to vacate rooms the morning of departure
in order to prepare for incoming groups.
- Smoking is not permitted in sleeping areas or in the Dining Room.
- SEABECK facilities will be maintained in a neat, orderly, and sanitary condition
at all times. Groups are expected to leave the site in a clean and orderly
condition at the end of occupancy.
- Guests are asked not to bring food or snacks into sleeping areas.
- Recreational vehicles are not to be used at SEABECK.
- Maintenance needs should be reported to the SEABECK office as soon as possible.
- Meeting areas are assigned to groups by SEABECK as required by group size,
needs, and availability.
- The Dining Room is strictly for guest meal service and is not available
for group programs or activities.
- Kitchen use is available in Pines upon request. A daily fee of $10.00 may
be charged and a cleaning deposit of $25.00 is required. The kitchen
is to be used for the purpose of serving snacks. SEABECK does not provide
dishes. A limited amount of kitchen equipment is available upon request.
- Meeting area furniture should not be moved outside of buildings.
- Craft activities are to be conducted either outside or in the Colman Center.
Meeting rooms are not to be used for craft activity.
- Do not place labels, tape, tacks, etc. on walls or doors.
LAGOON USE
- Groups are required to read and sign the "Rules
for Lagoon Use" before starting waterfront activities.
- SEABECK reserves the right to restrict use of boats and other facilities
to groups who cannot provide required supervision.
OTHER
- Medical and accident insurance is not provided by SEABECK
for guests. Insurance is the responsibility of the group or individual using
the facilities.
- SEABECK reserves the right to remove any persons from the
facilities or premises who, at the sole discretion of SEABECK, are unauthorized,
who are creating an unnecessary disturbance, or who are jeopardizing the health,
safety, and rights of other guests.
- SEABECK reserves the right to prohibit or stop activities
or events that in SEABECK's judgement present a danger to its property and
its guests.
- SEABECK assumes no responsibility for loss or damage of personal
property. Participants are responsible for safeguarding their possessions.
Valuables may be placed in the office safe during business hours.
- In accordance with RCW 84.36.030 any and all commercial sales
of goods or services are forbidden on Seabeck property. This involves sales
by any individual or company that are not incorporated non-profits and/or
where the proceeds of such sales do not go directly to serve the mission and
purpose of the organization renting SEABECK facilities.
- Conserve Energy! Please turn off lights in rooms when you
leave, leave thermostats at the recommended setting of 65 degrees, and make
sure doors and windows are closed when the heat is on. Also, firewood is not
an unlimited resource, please use it wisely.
- The SEABECK CHRISTIAN CONFERENCE CENTER Board of Trustees
disapproves the use of alcoholic beverages at SEABECK in the belief that such
use is inconsistent with the purposes of SEABECK. Therefore, alcoholic beverages
may only be consumed in areas agreed on with the Director and may never be
used in public places or visible out on the grounds
- Noise at SEABECK coming from guest activities
often affects the peace and quiet of other groups on the grounds and the surrounding
community. Groups need to be conscious of the effect of their activities on
others. In order to help assure that sll groups can enjoy their stay and that
SEABECK does not serve as a negative influence on the community and to comply
with the Kitsap County Noise Ordinance, the Board has instituted the following
guidelines:
- The Meeting House bell will not be rung by guest groups
before 7:30 am or after 8:30 pm.
- The use of amplified music on the grounds should be limited
to places and volumes that limit its tendency to carry beyond the grounds.
Amplified music will be kept below 80 decibels.
- The Kitsap County Noise Ordianance prohibits music or
other noises that can be heard off the grounds after 10 pm.
- SEABECK reserves the right to ask groups to modify their
activity or equipment to comply with this policy.
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