Policies and Procedures -- July, 2000

• SEABECK CHRISTIAN CONFERENCE CENTER arrangements and AGREEMENT procedures are to be handled by one representative of the group with SEABECK.
• A deposit of 20% of the total anticipated bill is required to reserve space for a group. The deposit is credited to the final bill at the end of the event. The deposit is seventy-five percent (75%) refundable up to sixty (60) days prior to the scheduled start of the event and six (6) months for groups with exclusive use of the facilities.
• Exclusive use of SEABECK requires a guarantee of 200, minimum per confernce - exclusive use of grounds.
• Check-in and check-out times will be stated on the AGREEMENT and are determined by the beginning and ending meals for which the group has agreed with SEABECK. For use of the facilities earlier than the stated check-in and after the stated check-out time a charge will be made of $2.00 per participant.
• SEABECK is not obligated to hold space, either housing or meeting areas, for any group for which a signed AGREEMENT and deposit have not been received by SEABECK.
• Conference groups handle their own registration and room assignments.
• A completed set of housing charts (floor plans of assigned units sent with the AGREEMENT) are to be provided to SEABECK upon arrival.
• The registrar is to provide SEABECK with a roster listing the name(s), address, housing assignment, and room number of each participant (or family) upon arrival for use by SEABECK.
• Final payment is to be made by one check to SEABECK CHRISTIAN CONFERENCE CENTER and is due at the close of the event. A balance forward is charged 1% per month on unpaid balances.
• All arrangements must be cleared in advance with SEABECK.

• The office is normally open from 8:00 A.M. to 6:30 P.M. when guests are in residence. Guests needing assistance after the office is closed should call (360) 830-5010 from pay phones at Pines, the Allen Lobby, or Colman Center. Emergency assistance is available by dialing 911.
• Guests needing service, equipment, or with questions about SEABECK policies should inquire at the office.

• Guests are not to bring their pets to SEABECK for reasons of sanitation and safety.
• Vehicles are to be driven only on roads and parked only in designated parking areas.
• Skateboards, scooters, roller blades, and roller skates are not to be used on the grounds.
• All bicyclists are encouraged to use helmets on the grounds.
• Adults should supervise young children on the rope swing and playground equipment.
• Guests are requested to be mindful of the 10:00 P.M. to 7:00 A.M. quiet hours on the grounds.
• Tipping of individual staff members is not permitted. SEABECK maintains a staff appreciation fund to which donations will gladly be accepted. Contributions to this fund are distributed among all employees.

FACILITIES

• Groups using more than one housing unit are to fill bed space available in each unit before using another housing unit.
• Rates are based on double or more occupancy of rooms. An additional charge of $10.00 per night (2000) and $15.00 per night (2001 and beyond) for single occupancy of rooms designated double or more occupancy will be made.
• Housing will be held in proportion to guarantees given and may be adjusted by SEABECK at the time of final declaration of numbers. Groups should not take reservations for people exceeding the number of assigned beds until first arranging for additional space.
• Furnishings, beds, and bedding are not to be moved or removed by guests from housing units. A staff member will move any furnishings that may be required. A charge will be made for unauthorized moving of furniture and bedding that has to be returned.
• A sleeping room used for purposes other than occupancy of a participant may be charged the prevailing rate minus meal costs.
• Guests are asked to strip their beds of sheets and pillow cases and place them along with dirty towels next to the door of their room prior to breakfast on the departing day. Guests may be asked to vacate rooms the morning of departure in order to prepare for incoming groups.
• Smoking is not permitted in sleeping areas or in the Dining Room.
• SEABECK facilities will be maintained in a neat, orderly, and sanitary condition at all times. Groups are expected to leave the site in a clean and orderly condition at the end of occupancy.
• Guests are asked not to bring food or snacks into sleeping areas.
• Recreational vehicles are not to be used at SEABECK.
• Maintenance needs should be reported to the SEABECK office as soon as possible.
• Meeting areas are assigned to groups by SEABECK as required by group size, needs, and availability.
• The Dining Room is strictly for guest meal service and is not available for group programs or activities.
• Kitchen use is available in Pines upon request. A daily fee of $10.00 may be charged and a cleaning deposit of $25.00 is required. The kitchen is to be used for the purpose of serving snacks. SEABECK does not provide dishes. A limited amount of kitchen equipment is available upon request.
• Meeting area furniture should not be moved outside of buildings.
• Craft activities are to be conducted either outside or in the Colman Center. Meeting rooms are not to be used for craft activity.
• Do not place labels, tape, tacks, etc. on walls or doors.

• Groups are required to read and sign the "Rules for Lagoon Use" before starting waterfront activities.
• SEABECK reserves the right to restrict use of boats and other facilities to groups who cannot provide required supervision.